PRIVACY POLICY AND LEGAL NOTICES

OF THE ASSOCIATION AVENIR CONGO

Introduction

Avenir Congo, based in Bern, Switzerland, is a non-profit association operating in accordance with Swiss law. Our mission is to support initiatives promoting work and education in eastern Democratic Republic of Congo (DRC), especially for children and vulnerable populations, including refugees.

This privacy policy explains how we collect, use, and protect your personal data, in compliance with the Swiss Federal Data Protection Act (FDPA) and the guidelines of the Federal Data Protection and Information Commissioner (FDPIC).

1. Data Collected

As part of our activities, we collect the following personal data:

• First and last name

• Email address

• Phone number

• Postal address

• Gender

• Confirmation of a clean criminal record

This data is primarily collected via Fillout for managing volunteers who wish to engage with the association.

2. Use of Data

The data collected is used exclusively by Avenir Congo for organizational purposes, including:

• Managing volunteer registrations.

• Communicating with volunteers for organizational needs.

• Planning and coordinating the association's projects.

We ensure that your data:

• Will not be sold to third parties.

• Will not be used for commercial purposes.

3. Use of Third-Party Services

To facilitate our activities, we use third-party services:

• Genially: Used to create a temporary interactive brochure-style website that redirects users to key information.

  View their privacy policy here: https://genially.com/privacy/.

• Videas: Videas: used for hosting the association's informational videos.

  See their privacy policy: https://videas.fr/fr/legal.

• Fillout: Used to collect form data.

  View their privacy policy here: https://www.fillout.com/privacy.

• Donorbox: Used to manage online donations with SSL encryption.

  View their privacy policy here: https://donorbox.org/privacy.

4. Data Retention

In compliance with Swiss law, we retain personal data only as long as necessary to achieve the purposes described in this policy or to meet legal requirements. In general:

• Volunteer data is retained for the duration of their engagement with the association and deleted within a reasonable period thereafter.

5. Data Security

We implement technical and organizational measures to protect your personal data, including:

• SSL encryption on all web pages using forms or handling transactions, including Donorbox.

• Limited access to data, restricted to authorized members of the association.

6. Tracking Tools and Statistics

We use Genially to analyze site visit and visualization statistics for the temporary website. This data is anonymized and used solely to optimize user experience.

7. User Rights

Under Swiss law, you have the following rights:

• Access your personal data.

• Correct your data if inaccurate.

• Delete your data when retention is no longer necessary.

• Object to the processing of your data.

To exercise these rights, please contact us at: info@avenir-congo.org.

8. Intellectual Property and Copyright

All content published on the Avenir Congo website, including texts, images, videos, and other materials, is protected by intellectual property laws.

• The photographs and videos used on the site were created by:

  • Emmanuel Mumbere

  • Rosanne Kati-Kati

  • And others, as specified.

Any reproduction, distribution, or use of this content without prior written authorization is strictly prohibited. For questions regarding usage rights, please contact us.

9. Responsible Party and Supervisory Authority

• Responsible Party: Rosanne Kati-Kati (Founder of the Avenir Congo Association)

• Address: Avenir Congo, Spitalgasse 28, 3011 Bern

• Supervisory Authority: Federal Data Protection and Information Commissioner (FDPIC), Switzerland.

10. Policy Updates

This policy may be updated at any time to reflect legal or organizational changes. We will notify users of changes via our website.

Legal Notices

• Name of the Association: Avenir Congo

• Address: Avenir Congo, Spitalgasse 28, 3011 Bern

• Email: info@avenir-congo.org

• Main Hosting Provider: Hostinger

  (for the website: www.launch-avenir-congo.org with pages on job descriptions, legal notices, and privacy policy).

• Rights: All rights reserved. The website’s content is protected by intellectual property laws.

For any questions or concerns, please do not hesitate to contact us. We are here to respond to your inquiries regarding the management of your personal data.